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Saving and Later Opening Your Outline

After you create your outline, make editorial changes, and then check its accuracy and spelling, you save the outline and the presentation of which it is a part. To do this, click the File menu and click Save. PowerPoint opens the Save As dialog box.

PowerPoint fills the Change To box initially with possible correct spellings. Once you or PowerPoint has entered the correct spelling in the Change To box, click the Change button to correct the misspelling. Or, if you want to change the spelling everywhere it appears in the outline, click the Change All button.

The Show Formatting button is the last button on the Outlining toolbar. When you click the Show Formatting button, PowerPoint shows the text using the text formatting that PowerPoint is using on the slides. The Show Formatting toolbar button is a toggle switch, so if you click it again, PowerPoint hides the text formatting. 

If you later want to expand the previously collapsed portion of the outline, select the previously collapsed lines of the outline. Then click the Expand button. (The Expand button shows a plus sign.)

The Collapse All and Expand All buttons are located beneath the Collapse and Expand buttons on the Outlining toolbar. When you click the Collapse All button, PowerPoint collapses the entire outline so only the slide titles show.

PowerPoint allows you to have bulleted text within a bulleted text list. In other words, you can have bulleted text under a bulleted text item. Although this is technically feasible, slides really don’t provide enough information for this level of detail. Typically, this sort of information should be spoken information that you provide as you are talking about the slide.

The PowerPoint Program window looks with the Outlining toolbar displayed. The Outlining toolbar button appears along the left edge of the Outline pane.

NOTE:

When you point to an Outlining toolbar button with the mouse pointer, PowerPoint displays the button name in a pop-up box. Use this trick if you are not sure which button is which.

One confusing feature of Office 2000 programs is that menu commands and toolbar buttons don’t always appear. Office 2000 programs customize the toolbar and the menus based on commands you are likely to use or have used in the past. Note, however, that if you keep a menu open, Office programs such as PowerPoint typically add all of the hidden commands.